3 Tips for Organizing your Content Library in Firmwater LMS

Posted December 14, 2017 by Kinda Nehlawi

If you’re an eLearning provider, chances are your online content list can get quite messy making it difficult for you to search through. With Firmwater LMS, you can always take actions to ensure your content is well-organized. Here are our top three tips to help you save time when navigating your online content:

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1. Establish a naming convention.

This makes it a lot easier for you to navigate your content library when you need to perform an action such as grant a course down to a client or make changes to the content settings. The naming can include information such as:

  • Course/Learning Activity Name or Acronym
  • Date
  • Version of the course, if applicable
  • Language, if applicable e.g. FR, EN, ES

Keeping it in the same sequence consistently will help organize it as the LMS will list activities in alphabetical order.

2. Ensure that you are specifying the type of learning content.

When loading new content or when editing existing content, it’s best to ensure that the type field is populated. Content type can be anything like a Course, Module, Lesson, Test, Video etc. Specifying the type helps makes it easy for you to filter your search in the activities list and it helps edit settings in bulk e.g. enable/disable idle timer.

To do this in Firmwater LMS, go to Content > Activities and select the learning item you’d like to edit. Once in the item summary page, click on ‘Edit’. This will open up a page that allows you to edit various settings. You’ll find the ‘type’ field listed there with a drop-down menu for options.

3. Archive unused and unneeded content.

Archiving content does not mean the content will be deleted. It’s actually good practice to archive course items or course components that are part of larger items. Archiving courses or course versions no longer in use helps you find courses that are actively being used and makes the activity list look cleaner. In the activities list, archived items can be accessed by switching either to ‘All’ or ‘Archived’ view near the search bar.

We hope that these tips help you organize your learning activities. If you need assistance with any steps, please reach out to us.